Overview
An experienced administrator is required for a very busy and growing software company which operates in the event management sector.
The successful candidate will be required to demonstrate that they can handle all the administrative support tasks associated with the company and show the initiative to improve processes and resolve queries.
Client Details
Fast-growing software company in the event management sector.
Description
● Supplier Payments – Run weekly reports from Xero, prepare payment runs for director approval, and process payments.
● Advance Payments – Prepare event organiser advance statements, calculate eligible amounts, and record payments on internal systems.
● Event Organiser Payouts – Process organiser payments twice weekly.
● Bank Reconciliation – Maintain up-to-date reconciliations in Xero with daily postings of transactions.
● Invoice & Expenses Processing – Input purchase invoices and expenses into Xero, and manage the inbox (approx 15 – 20 emails/day).
● Billing & Revenue Tracking – Work with the events team to raise and reconcile invoices, ensuring accuracy against client documentation.
● Expense Reconciliation – Collect receipts and transactional data, update Xero, and follow up with staff for missing receipts.
● General Financial Administration – Provide administrative and financial support across the business, ensuring smooth operational workflows.
Profile
● Proficiency with Xero accounting software
● High level of competence in Microsoft Excel
● Strong organisational skills and ability to manage multiple priorities
● Excellent attention to detail and accuracy Desirable
● Knowledge of payroll processes
● Familiarity with broader accounting principles
● Experience in a tech, ticketing, or events business
Job Offer
● Competitive salary – £32,000 per annum + Discretionary bonus
● Hybrid working – Edinburgh office
● Professional development and career growth opportunities
● Potential equity options (after 12 months and subject to performance)
● A collaborative, supportive, and innovative working environment in a growing tech business
